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POSITION AVAILABLE: Seniors Program Manager

Updated: Jun 9, 2023

Type of Position

Full Time 35 hours per week/permanent


Probationary Period

3 months


Reports To

Executive Director


Salary Range

$35-40/hr


Scope of Work

The Seniors Program Manager provides leadership and management of the Seniors program in alignment with PHC organizational strategy and objectives of grant funding agencies. Ensures accessible, safe, and inclusive program environments for older adults and seniors across four main seniors’ programs. Evolves and expands the seniors program offerings and engagement through identification of new initiatives in collaboration with Seniors program team and supporting grant funding applications. Develops annual workplan for Seniors program and monitors program budgets and expenditures while ensuring objectives of the programs are aligned with grant funding objectives. Drafts reports and recommendations that identify controls to mitigate any risk and program outcomes to the Executive Director, Board of Directors, and grant funding agencies.


Manages 4-6 PHC staff delivering seniors’ programs through fostering an effective and psychologically safe workplace environment through the provision of coaching, ongoing performance development, providing guidance, and promotion of health and wellness activities. In addition, oversees the recruitment and management of volunteers. Current programs include: Stepping UP Stepping Out (SUSO) - two day Adult Day Program (including reporting for caregivers and grief support and respite), Choose to Move, Social Prescribing (including Seniors Monthly Lunch), and Seniors Exercise Program (including New Age of Aging)


Organizational Status

Reports to the Executive Director and works collaboratively with Food Programs and PHC Administration. Liaises externally with other seniors’ program delivery professionals, program stakeholders, grant/funding agencies, and/or service providers.


Responsibilities & Duties
  • Ensure accessible, safe and inclusive program environments for older adults and seniors

  • Perform all duties associated with the delivery of the 2 day a week Island Health Day Program contract called Stepping Up Stepping Out including planning,implementing activities and managing volunteers

  • Establish and monitor annual workplan for all Seniors Programs

  • Strategize, implement, and maintain multiple programs and initiatives that align with organizational objectives and meet goals and objectives of grant funding agencies

  • Develop program assessment protocols for evaluation and program improvement, ensuring alignment with grant funding agencies participant assessment process requirements (i.e., Island Health; United Way) when applicable

  • Develop project plans with scope, deliverables, required resources, milestones, budget, risks and risk mitigation for existing or new initiatives in collaboration with Executive Director and PHC project coordinators

  • Manage and maintain budgets and expenditures for projects ensuring accountability for delivering against grant funding agencies’ goals/objectives

  • Analyze, evaluate, identify and execute controls for program risks, and produce program reports for ED, Board and Funders

  • Manages and oversees the seniors program delivery team, including recruitment, provision of coaching and managing staff performance based on individual performance and professional learning objectives, conducting annual reviews, and providing training and development opportunities

  • Oversees the recruitment, orientation and training of volunteers

  • Provide back-up to Executive Director in their absence

  • Fill in for coordinators as necessary


Skills & Qualifications
  • Undergraduate degree in public health, recreation, or social science or related field or equivalent demonstrated experience

  • Project and/or Change Management Certifications an asset

  • Three years experience in seniors program delivery

  • Five or more years of experience in supervisory role, preferably with seniors program delivery, including effective coaching and performance development of team members towards shared objectives

  • Understands legislative requirements for the workplace and program delivery

  • Demonstrates understanding of barriers preventing inclusion of equity deserving groups and actively commits to removing barriers. Works respectfully and embraces working with staff, program stakeholders, and volunteers who hold a range of worldviews. Personally commits to unlearning and ongoing learning around anti-racism, equity, inclusion, and reconciliation and actively embeds learning into work.

  • Exceptional skills in leadership, facilitation, and organizational skills

  • Experience in fostering effective working relationships with stakeholders, excellent communications skills (written and verbal) and problem solving

  • Working knowledge of media communications, government relations, funding organizations

  • Knowledge and experience in development of project plans, managing budgets, integrating change management principles into work and program performance evaluation processes


Requirements
  • Ability to use software used by Funders for reporting purposes

  • Agree to PHC Code of Conduct and Confidentiality Policies

  • Conform to Provincial Health Requirements

  • Preference to a resident of Gabriola Island


Application deadline: June 30, 2023

Please send applications to:

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