Administrative Assistant Job Posting

POSITION: Administrative Assistant

LOCATION: Gabriola Island, BC

REPORTS TO: Executive Director

TYPE OF POSITION: Part-time

TERMS OF EMPLOYMENT
• 15 hours per week with additional hours approved as required
• Probationary period of 3 months

SCOPE OF WORK
Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office. Receive and record data, and perform daily bookkeeping functions. The administrative assistant will communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

JOB SPECIFIC RESPONSIBILITIES
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Perform bookkeeping functions
• Maintain contact lists, program data files
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Provide general support to visitors and clients
• Other duties as required by the Executive Director

QUALIFICATIONS
• Proven administrative experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office and a bookkeeping e-system

REQUIREMENTS
• Ability to manage multiple tasks and meet deadlines.
• Be a resident of Gabriola Island

SALARY RANGE $15.00 – $20.00 depending on experience

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